Operations Assistant at Development Alternatives Incorporated (DAI)

Expires in 13 days


SCOPE OF WORK

Proposed Personnel

TBD

Position

Operations Assistant

Period of Performance On/About (From – To)

As soon as possible

September 26, 2022

Maximum Level of Effort

Full Time

Base of Operations

Washington, DC

Reporting

INVEST Program Coordinator

Funding Source

1003242 – Buy-in Contribution to Core

Project Background:

The INVEST Project is a flexible, rapid mechanism that allows USAID missions and operating units to quickly and efficiently access the specialized expertise required across industries and geographies to identify, develop, execute and leverage local and international capital to address development challenges. This strategic engagement with private capital fosters a shift towards enterprise-led development that enhances the efficiency and sustainability of USAID programs. INVEST engages in multiple activities that roll up into portfolio-level management with multiple stakeholders, and manages a total portfolio value near $100 million.

Role’s Purpose:

The Operations Assistant is a long-term position which will provide operational and administrative support to INVEST in the following areas: office management, administrative support to the project team and individual buy-in funded activities, compliance, and travel/security logistics.

Objectives and Duties

  • Provide administrative and logistical support for operational project needs: management of office-related tasks, scheduling/invites, technology resources, reserving rooms, and maintain project calendars (INVEST travel, reporting, evaluation panels, etc.)
  • Provide administrative support for technical activities by reviewing expense reports from individuals and invoices from consultants and subcontractors; supporting any operational procurements; coordinating meeting logistics (scheduling, notetaking); and coordinating travel and security logistics
  • Coordinate travel logistics, country clearance, and other necessary security compliance measures for core staff
  • Support the maintenance of administrative records by saving and categorizing in a rational, straightforward hierarchy all documentation on shared file servers and project management systems in accordance with the project’s document saving protocol and norms
  • Assist with review of expense reports from project staff and invoices from independent consultants to ensure compliance with DAI finance and accounting procedures and project policies
  • Develop and maintain discrete project trackers (procurement, expenses, etc.) to ensure compliance and accurate record-keeping
  • Ensure that project inventory records remain up to date and that all inventory is tracked according to DAI policy
  • Support DAI Home Office in procurement efforts for the project including: subscriptions, IT equipment, goods, and services utilizing DAI procurement systems and compliant with USAID and DAI regulations and systems
  • Provide event and meeting organization support as needed
  • Support and participate in key meetings with notetaking duties as needed
  • Assist with on-boarding process for new project staff
  • Other administrative or support duties as assigned

Reporting: The Operations Assistant will report to the Program Coordinator.

Qualifications

Required
  • A self-directed individual with sound administrative skills, analytical ability, and strong operational focus
  • Ability to manage multiple tasks and shift priorities quickly without compromising quality of work
  • Ability to work in a cross-functional team
  • Excellent written and verbal communication skills
  • BA in Business, International Relations, or related field
  • Experience providing support to teams and/or executives
  • 1-2 years of work experience in the operations/administration field
  • Data/systems/file management experience
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